Consent and Waiver for Online Learning

All Online Instructors must ensure that a Consent and Waiver for Online Learning for the specific Services to be performed by the participant’s parent or legal guardian has been completed prior to engaging in the Services.

Communication with Minors

The protection and well-being of children under the age of 18 is of the highest priority to the LA Phil, which is committed to providing a safe and secure environment for minors receiving the Services (“Participant Minors”).  Online Instructors may contact Participant Minors only as authorized in connection with the Services and may do so only using the Credentials through the Virtual Platform, or from their personal email addresses, with LA Phil staff copied on all exchanges.  Online Instructors are not permitted to contact Participant Minors on their cell phones, by text or voice, without prior approval from LA Phil staff in each instance, and may only do so as it relates to the Services.   Online Instructors are not permitted to be Participant Minors’ social media friends, and may not “follow,” “friend,” or otherwise contact Participant Minors on any other private social media application, and agree they will not accept “follow” or “friend” requests or other unauthorized outside contact from Participant Minors. 

Privacy and Security

Online Instructors are prohibited from recording the Services on the Virtual Platform without prior written permission from the LA Phil in each instance.  This prohibition includes video, audio or other recording, still or digital photography, or any other recording or reproduction mechanism now known or hereafter devised, including but not limited to any recording mechanism within the Virtual Platform.

Online Instructors may not allow any unaffiliated or unauthorized participants (including but not limited to the Online Instructors’ spouse, partner, children, or roommates) to participate in the Services or be present during the Services unless otherwise directed by the LA Phil.  Such unauthorized individuals should not be audible or visible within the Virtual Platform.

If you or your child participates in one of our learning programs, whether in person or online, we may capture certain videos or photographs as part of the program and in promotional materials for future programs.

The LA Phil's registration form for YOLA requires you to provide and verify basic contact information (such as you and your child's name and email address(es)). While it may not be necessary for you to provide us with additional demographic information (such as income level and gender), for some of our programs, we may require such information to order to meet our legal and regulatory reporting requirements.

As part of registration, parents or guardians may choose to share their child's Individualized Education Program (IEP) or 504 Plan with the LA Phil. Providing these documents is entirely optional and is not required to participate in YOLA. If you choose to share them, the LA Phil will use them solely to better support your child's participation in the program, will store them securely, and will limit access to YOLA program staff who directly support your child. The LA Phil will retain these documents only for as long as they are needed to support your child's participation, and you may request their removal at any time by contacting 
Lorenzo Johnson ljohnson@laphil.org

When we are required to do so by a regulatory or legal inquiry, we will release account and other personal information following a review of our obligations to do so, including with advice from legal counsel where necessary, and we will only release the minimum necessary information to respond to such inquiry.

The LA Phil adheres to all applicable data protection laws with respect to the processing of personal information about and from minors in association with the YOLA programs we offer. The LA Phil also complies with all of the contractual requirements of the children’s organizations and educational institutions with which we partner.

Professionalism

Online Instructors must provide all Services in a professional setting with an appropriate background.  For example, Online Instructors may not have suggestive images or photographs in the background and should be seated in an appropriate location.  Online Instructors should dress professionally, as if they were providing the Services in a live classroom or meeting setting.

General Liability

I am the parent or legal guardian of the minor named below, the “Student.” I understand that the Student’s participation in Youth Orchestra Los Angeles, “YOLA,” includes classes, rehearsals, lessons, performances, program meetings, workshops, service opportunities, field trips, camps, and other activities, “Activities,” that may occur at YOLA sites, partner schools, community locations, and venues, as well as online. Activities may also include transportation that is arranged or authorized by the Los Angeles Philharmonic Association. The Student and I understand that YOLA’s rules, codes of conduct, and behavior expectations apply at all times during YOLA Activities. Any violation may result in removal from an Activity, and may trigger a disciplinary response that can include being sent home at our expense or dismissal from the program.

We understand that participation in YOLA is voluntary, and that the Student must exercise reasonable care for their own safety and well-being, and for the safety and well-being of others, during all Activities. In consideration of the Student’s participation, I acknowledge that I am aware of the possible risks, dangers, and hazards associated with YOLA Activities. These include, without limitation, risks related to instrument use and handling, physical movement, crowding at events, travel to and from Activities, weather, equipment failure, the actions or omissions of third parties, and illness or communicable disease. I understand there is a risk of serious injury or death. I knowingly and voluntarily assume all such risks on behalf of the Student.

To the fullest extent permitted by law, in consideration of the Student being permitted to participate in YOLA Activities, I release and discharge the Los Angeles Philharmonic Association, its directors, officers, employees, agents, and applicable partners or sponsors, collectively “LAPA Parties,” from any and all actions, claims, demands, liabilities, damages, or causes of action of any kind, in law or equity, arising out of or connected with the Student’s participation in YOLA Activities. I agree that I will not bring or assist in bringing any claim, suit, or action against the LAPA Parties arising out of or connected with such Activities.

I understand and agree that the Student’s participation is based solely on my own judgment about the Student’s fitness and ability to participate. I am not relying on any judgment or representation of the LAPA Parties regarding the Student’s fitness or ability to participate, the safety of any Activity, or the qualifications or abilities of any third party providing equipment, services, or facilities in connection with an Activity.

I represent and warrant that I have the legal authority to sign this agreement on behalf of myself, the Student, and the Student’s other parent or legal guardian if applicable. This release binds our heirs, personal representatives, and estates. I understand and agree that this agreement is governed by the laws of the State of California.

Medical Consent (Permission for Treatment)

I, the parent or legal guardian, understand that there are some risks inherent in the activities that are included in the Programs, but I willingly assume these risks in order to allow my child to participate. If I cannot be reached in the event of an emergency, I give permission for any care or treatment by a physician, surgeon, hospital, nurse, doctor's assistant or medical care facility that may be required.

Transportation

I, the undersigned parent or legal guardian, fully understand that any transportation (when applicable) to and from the Programs is provided by properly licensed and insured commercial carriers only. I also understand that for some events included in the Programs, my child will be traveling via commercial airlines using unaccompanied minor services. Unaccompanied minor services vary from airline to airline and can be reviewed under their terms. I further understand that LAPA Parties’ staff members or teachers are never permitted to transport my child in any other vehicle, except in the event of an emergency. I authorize LAPA Parties’ Director of YOLA or other authorized representatives, or their designee, to exercise their judgment in determining the existence of a transportation emergency and its safest and most logical resolution. I, the undersigned parent or legal guardian, hereby release and hold harmless LAPA Parties against any liability, loss, or expense incurred or suffered in consequence of any action or actions, suit or suits, in law or equity, which may be brought by any person or persons in connection with, or with reference to, the administration, planning, preparation, development, conduct, and execution of the Programs.